As you might expect, presidents have the most responsibility on a condo board. The president is the individual who calls and arranges meetings, and also determines which items will be added to the meeting agenda. This person takes charge of day-to-day activities and usually acts as a spokesperson for the board.
Along with filling in as the leader of meetings the president cannot attend, the vice president is charged with various regular responsibilities that the president cannot or does not want to take on. In many cases, vice presidents will head important subcommittees, such as an architectural review or community fee committee.
The secretary is responsible for most of the board's administrative duties. This individual often takes notes and distributes meeting minutes, signs documents, acts as record-keeper and maintains and facilitates communication for the board. If the secretary does not perform these duties, he or she is usually responsible for finding someone else to do them.
The treasurer serves as the condominium corporation's chief financial officer. This person is responsible for paying bills and collecting debts, as well as keeping books and informing the board on the community's financial status. It is also the responsibility of the treasurer to prepare an annual budget and financial report, typically with the help of the condominium property manager.
Most condo boards have an odd number of directors, which helps ensure that all votes have the same weight. It is important that board members have a strong sense of decorum, as they are privy to sensitive information about residents and financial matters.
Most condo boards have an odd number of directors, which helps ensure that all votes have the same weight. It is important that board members have a strong sense of decorum, as they are privy to sensitive information about residents and financial matters.